Privacy policy

Thank you for visiting our website. In the following, we would like to inform you about the handling of your data in accordance with the EKD Data Protection Act (available only in German).

As of 02/03/2021

We reserve the right to make changes in the future, depending on the current legal situation.

Name and address of the controller

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the Member States and other data protection provisions is:

Evangelische Mission Weltweit e.V.
Association of Protestant Churches and Missions in Germany
Normannenweg 17-21
20537 Hamburg

Tel.: +49 40 25456-0
E-Mail: E-Mail schreiben

Represented by:
General Secretary Rainer Kiefer

Data protection officer

We have appointed an external data protection officer. Upon request, we can provide you with the contact details or you can write an e-mail to: E-Mail schreiben

General information on data processing

1. Scope of the processing of personal data

We process personal data of our users only insofar as this is necessary for the provision of a functional website as well as our content and services. The processing of personal data of our users is carried out in accordance with the applicable data protection laws, in particular in accordance with the provisions of the Church Act on Data Protection of the Evangelical Church of Germany (EKD Data Protection Act – DSG-EKD).

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for processing operations involving personal data, Section 6 No. 2 DSG-EKD serves as the legal basis. If the processing is necessary for the performance of the tasks of our institution, Section 6 No. 3 is the legal basis for the processing of personal data. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, Section 6 No. 5 DSG-EKD serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures. Insofar as processing of personal data is necessary for compliance with a legal obligation to which our institution is subject, Section 6 No. 6 DSG-EKD serves as the legal basis. In the event that vital interests of the data subject or another natural person make processing of personal data necessary, Section 6 No. 7 DSG-EKD serves as the legal basis. If processing is necessary to protect the legitimate interests of a third party and the interests, fundamental rights and freedoms of the data subject do not override the former interest, Section 6 No. 8 DSG-EKD shall serve as the legal basis for the processing.

3. Data erasure and storage duration

The personal data of the data subject shall be erased or blocked as soon as the purpose of the storage no longer applies. Storage may also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. Data will also be blocked or erased if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or performance of a contract.

4. Contacting/handling contact data

When you contact us by e-mail or telephone or via a contact form, the data you provide (e.g. your e-mail address, name and telephone number, if applicable) will be stored by us in order to answer your questions. The legal basis in this respect is Section 6 No. 3 DSG-EKD. The information required to answer your request is specially marked. Insofar as we request information via our contact form that is not absolutely necessary for processing your request, this information is used to specify your request and to improve the processing of your request. Any communication of this information is expressly on a voluntary basis and with your consent, Section 6 No. 2 DSG-EKD. Insofar as this involves information on communication channels (for example, e-mail address, telephone number), you also consent to our contacting you via this communication channel, if necessary, in order to respond to your request. You can, of course, revoke this consent at any time for the future.

Your data, which we have received in the course of contacting you, will be erased as soon as it is no longer required to achieve the purpose for which it was collected, your request has been fully processed and no further communication with you is necessary or desired by you.

Provision of services in accordance with the articles of incorporation and bylaws

We process the data of our members, supporters, interested parties or other persons in accordance with Section 6 No. 5 of the German Data Protection Act (DSG-EKD), insofar as we offer them contractual services or act within the framework of an existing business relationship, e.g. with members, or are ourselves recipients of services and benefits. In addition, we process the data of data subjects in accordance with Section 6 No. 4 DSG-EKD, insofar as the data processing is necessary for the fulfillment of the tasks of our institution.

The data processed in this context, the type, scope and purpose and the necessity of their processing are determined by the underlying contractual relationship. In principle, this includes inventory and master data of the persons (e.g., name, address, etc.), as well as contact data (e.g., e-mail address, telephone, etc.), contract data (e.g., services used, content and information provided, names of contact persons) and, if we offer payable services or products, payment data (e.g., bank details, payment history, etc.).

We erase data that is no longer required to fulfill our statutory and business purposes. This is determined according to the respective tasks and contractual relationships. In the case of business processing, we retain the data for as long as it may be relevant for business processing, as well as with regard to any warranty or liability obligations. The necessity of retaining the data is reviewed every three years; otherwise, the statutory retention obligations apply.

Accounting, office organization, contact management

We process data in the context of administrative tasks as well as organization of our operations, financial accounting and compliance with legal obligations, such as archiving. In doing so, we process the same data that we process in the course of providing our contractual services. The processing bases are § 6 No. 6 DSG-EKD, § 6 No. 8 DSG-EKD. Interested parties, business partners and visitors to our website are affected by the processing.

The purpose of the processing lies in the administration, financial accounting, office organization, archiving of data, i.e. tasks that serve the maintenance of our business activities, performance of our tasks and provision of our services.

The erasure of data with regard to contractual services and contractual communication corresponds to the information mentioned in these processing activities. We disclose or transfer data to the tax authorities, consultants, such as tax advisors or auditors, as well as other fee offices and payment service providers. Furthermore, we store information on suppliers, organizers and other business partners on the basis of our business interests, e.g. for the purpose of contacting them at a later date. This data, which is mostly related to the association, is generally stored permanently.

Provision of the website and creation of log files

1. Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected:

  • Information about the type of browser and the version used.
  • The operating system of the user
  • The Internet service provider of the user
  • The IP address of the user
  • Date and time of access
  • Websites from which the user’s system accesses our website
  • Websites that are accessed by the user’s system via our website

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

2. Legal basis for data processing

The legal basis for the temporary storage of the data and the log files is § 6 No. 3 DSG-EKD.

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the IP address of the user must remain stored for the duration of the session.

The storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

4. Duration of storage

The data is erased as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

In the case of storage of data in log files, this is the case after three days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are erased or alienated, so that an assignment of the calling client is no longer possible.

5. Possibility of objection and elimination

The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. Consequently, there is no possibility for the user to object.

Use of cookies

On this website, only a technically necessary cookie is used, for which the visitor’s consent is not required:


  • Provider:
  • Purpose: Maintains the user’s login status for all page requests.
  • Expiration: 1 day
  • Type: HTTP-Cookie

Online forms

1. Description and scope of data processing

Online forms are available on our website, which can be used for the electronic transmission of your data (for the respective purpose of the form) to us. If a user makes use of this option, the data entered in the input mask will be transmitted to us and stored.

We provide the following forms:

Publication request

The following data are requested for postal delivery of publications:

  • First name, last name
  • Street/house number, postal code and place of residence
  • Telephone (optional)
  • E-mail address
  • Remarks/message (optional)

At the time of sending the message, the following data will also be stored:

  • IP address
  • Date and time of registration

For the processing of the data, your consent is obtained during the sending process and reference is made to this privacy policy.

Alternatively, it is possible to contact us via the e-mail address provided. In this case, the personal data of the user transmitted with the e-mail will be stored.

In this context, the data will not be passed on to third parties. The data will be used exclusively for processing the conversation.

2. Legal basis for the data processing

The legal basis for the processing of data is Section 6 No. 2 DSG-EKD if the user has given his or her consent.
The legal basis for the processing of data transmitted in the course of sending an e-mail is Section 6 No. 5 DSG-EKD.

3. Purpose of the data processing

The processing of personal data from the input mask serves us solely to process your contact request and to establish contact. In the case of contact by e-mail, this also constitutes the necessary legitimate interest in processing the data. The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data will be erased as soon as they are no longer required to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is usually the case when the respective conversation with the user has ended. The conversation is ended when it is clear from the circumstances that the matter in question has been conclusively clarified.

The additional personal data collected during the sending process will be erased after a period of seven days at the latest.

If your personal data is processed for the purpose of implementing a contractual relationship, your data will generally be erased upon termination of the contractual relationship or upon expiry of the statutory retention periods and the relevant limitation periods.

EMW-Newsletter and press service

1. Description and scope of data processing

With the following instructions, we inform you about the contents of our newsletter as well as the registration, dispatch and statistical evaluation procedure and your rights of objection. By subscribing to our newsletter, you agree to receive it and to the described procedures.

Content of our newsletter: We send newsletters, e-mails and other electronic notifications with promotional information (hereinafter “newsletter”) only with the consent of the recipients or a legal permission. If the contents of the Newsletter are specifically described in the registration, they are decisive for the consent of the user. Otherwise, our newsletters contain information about our services and us.

Double opt-in and logging: Registration for our newsletter is carried out in a so-called double opt-in process. This means that after registration you will receive an e-mail in which you are asked to confirm your registration. This confirmation is necessary so that no one can register with other e-mail addresses. Subscriptions to the newsletter are logged in order to be able to prove the subscription process in accordance with legal requirements. This includes the storage of the time of registration and confirmation, as well as the IP address. Likewise, changes to your data stored with the dispatch service provider are logged.

Success measurement: In the success measurement of the newsletter, the data on opening and clicking on links is presented anonymously. Complete IP addresses and cookies are not collected and processed.

Registration for the newsletter requires only that you provide your e-mail address. Optionally, we ask you to enter a name for the purpose of personalized addressing in the newsletter.

2. Legal basis for the data processing

The newsletter is sent on the basis of the recipients’ consent pursuant to Section 6 No. 2 DSG-EKD, or on the basis of legal permission pursuant to Section 7 (3) UWG.

The logging of the registration process is based on § 6 No. 8 DSG-EKD. We are interested in using a user-friendly and secure newsletter system that serves the interests of our institution as well as the expectations of the users and also allows us to prove consent.

3. Duration of storage, storage location, objection and removal options

You can cancel the receipt of our newsletter at any time, i.e. revoke your consents. You will find a link to cancel the newsletter at the end of each newsletter. We may store unsubscribed email addresses for up to three years based on our legitimate interests before erasing them for newsletter mailing purposes in order to be able to prove consent formerly given. The processing of this data is limited to the purpose of a possible defense against claims. An individual erasure request is possible at any time, provided that the former existence of consent is confirmed at the same time. Your data will be stored on servers within the EU.

4. Newsletter – dispatch service provider “CleverReach”.

The dispatch of the newsletter is carried out by means of the dispatch service provider “CleverReach”, a newsletter dispatch platform of the provider CleverReach GmbH & Co. KG, Schafjückenweg 2, 26180 Rastede, Germany. You can view the privacy policy of the shipping service provider here:

EMW Podcast

We use the podcast hosting service Podigee of the provider Podigee GmbH, Schlesische Straße 20, 10997 Berlin, Germany. The podcasts are thereby loaded by Podigee or transmitted via Podigee.

The use is based on our legitimate interests, i.e. interest in a secure and efficient provision, analysis and optimization of our podcast offer in accordance with § 6 No. 3 DSG-EKD.

Podigee processes IP addresses and device information to enable podcast downloads/playbacks and to determine statistical data, such as call-up figures. This data is anonymized or pseudonymized before being stored in Podigee’s database, unless it is necessary for the provision of the podcasts.

Further information and objection options can be found in Podigee’s privacy policy:

Online presence in social media

We maintain online presences within social networks and platforms in order to be able to communicate with the customers, interested parties and users active there and to inform them about our services. When calling up the respective networks and platforms, the terms and conditions and data processing guidelines of their respective operators apply.

We maintain our own online presences in the following social networks:

Unless otherwise stated in our privacy policy, we process the data of users who communicate with us within the social networks and platforms, e.g. by posting on our online presences or sending us messages.

On this website, we only link to the above-mentioned online presences and do not integrate any widgets or plugins from the operators of these platforms.

Your rights as a data subject

When processing your personal data, the DSG-EKD grants you certain rights as a user of our website:

1. Information and access to personal data (§ 19 DSG-EKD):

You have the right to request confirmation as to whether personal data concerning you is being processed; if this is the case, you have a right to information about this personal data and to the information listed in detail in § 19 DSG-EKD.

2. Right to rectification and erasure (§§ 20, 21 DSG-EKD):

You have the right to demand that incorrect personal data concerning you be corrected without delay and, if necessary, that incomplete personal data be completed.
You also have the right to request that personal data concerning you be erased without delay if one of the reasons listed in detail in Section 21 DSG-EKD applies, e.g. if the data is no longer required for the purposes pursued.

3. Right to restriction of processing (§ 22 DSG-EKD):

You have the right to request the restriction of processing if one of the conditions listed in Section 22 DSG-EKD applies, e.g. if you have objected to the processing, for the duration of any review.

4. Right to data portability (§ 24 DSG-EKD):

In certain cases, which are listed in detail in § 24 DSG-EKD, you have the right to receive the personal data concerning you in a structured, common and machine-readable format or to request that this data be transferred to a third party.

5. Right of object (§ 25 DSG-EKD):

If data is collected on the basis of Section 6 No. 2 DSG-EKD (consent) or Section 6 No. 8 DSG-EKD (data processing to protect legitimate interests), you have the right to object to the processing at any time for reasons arising from your particular situation. We will then no longer process the personal data unless there are demonstrably compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or the processing serves to assert, exercise or defend legal claims.

6. Right to withdraw your consent

If we process your personal data pursuant to Section 6 No. 2 DSG-EKD on the basis of consent given by you, you have the right to revoke your consent at any time with effect for the future.

7. Right to lodge a complaint with a supervisory authority

You have the right to lodge a complaint with a supervisory authority if you believe that the processing of data concerning you violates data protection regulations.

The person responsible for the website will be happy to provide you with information or suggestions on the subject of data protection. You will find the contact details at the top of this page.

You can reach the supervisory authority at:

Data Protection Commissioner of the EKD
Lange Laube 20
30159 Hannover

Tel.: +49 511 768128-0
Fax: +49 511 768128-20
E-Mail: E-Mail schreiben

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